ABOUT RIVERSIDE INVERCLYDE

Code of Conduct & Conflict of Interest Policy and Document Control


Document Responsibility

 

Name

Title

Comments

Last Review Date

Bill Nicol

CEO

Delegated to Neil Lochiel

December 2012

Aubrey Fawcett

Interim CEO

Delegated to Neil Lochiel

January 2014

Aubrey Fawcett

CEO

Delegated to Neil Lochiel

January 2015

Distribution of all Riverside Inverclyde policies is via the shared (S) drive, to which all staff has access.

Policy Review

Next Review Date

Person Responsible

Comments

January 2014

Neil Lochiel

Due to imminent Board member appointments, issue of annual declarations will be delayed until April to ensure full coverage of new complement

April 2014

Neil Lochiel

Issued and completed

January 2015

Neil Lochiel

No substantive changes

January 2018

 

 

 

Introduction

This code applies to all board members and staff of Riverside Inverclyde and it is designed to reassure the public that Riverside Inverclyde operates in a professional and ethical manner.

Principles of this code

You will conform to all relevant national and international laws.

You will behave ethically and will not do anything which might damage the reputation of Riverside Inverclyde.  You will treat others with respect and will not bully any person.

You must not do anything which may cause Riverside Inverclyde to breach any of the equality enactments.

You will take special care when working with children and other vulnerable groups of the population.

You will ensure that projects and activities are designed, carried out, reported and documented accurately, transparently, objectively and to appropriate quality.

You must not, without consent, disclose information given to you in confidence by anyone, or information which you believe to be of a confidential nature.

You must not conduct yourself in a manner which could reasonably be regarded as bringing the company into disrepute.

You must ensure that resources are not used improperly.

You must not use your position improperly to gain an advantage or confer a disadvantage.

 

DISCLOSURE OF PERSONAL INTERESTS

Board members and staff have an obligation to act in the best interests of the company.  Conflicts of interest can arise where an individual's personal or family interests and/or loyalties conflict with those of the company.

Such conflicts may create problems, they can:

 

Inhibit free discussion;

Result in decisions or actions that are not in the best interests of the company; and

Risk the impression that the company has acted improperly.

 

Where you have a personal interest in any business activity involving Riverside Inverclyde and you attend a meeting at which the business is considered, you must disclose to the meeting the existence and nature of that interest at the commencement of that discussion.  You must not be involved in managing or monitoring a contract in which you have any interest.  Board Members may not vote on matters affecting their own interest.  They must comply with the company's memorandum and Articles of Association in this regard.

 

Key members of staff such as the Chief Executive, Physical Regeneration Service Manager, Accountant, managers of large contracts and staff working on contracts must ensure that any possible conflicts of interest are identified at an early stage and that appropriate action is taken to resolve them.  If a possible conflict of interest is discovered only after a contract or other matter is in progress, then there should be an immediate intimation of the position to the Chief Executive or the Chair of the Board as appropriate.

The aim of this policy is to protect both the organisation and the individuals from any appearance of impropriety.

Accordingly, Board Members and all staff are asked to declare their interests and any gifts or hospitality received in connection with their role in Riverside Inverclyde. Declaration of Interests form is provided for this purpose (see following page), listing the types of interests you should declare.  To be effective this needs to be updated annually and also when any changes occur.

If you are not sure what to declare please err on the side of caution.  Interests will be maintained on file.

The information provided will be processed in accordance with data protection principles as set out in the Data Protection Act 1998.  Data will be processed only to ensure that Board Members and staff act in the best interests of the company.  The information will not be used for any other purpose.

The Declaration and Register of Interest forms should be completed annually by all Board Members and all staff.  It allows a record to be kept of any actual or potential conflict of interest that may arise.  Those completing this form should provide details of any interest in the box provided.  Where a box does not apply, this should be noted on the form.

If you are in any doubt as to whether an interest needs to be declared, this should be discussed with the Chief Executive or Chair of the Board.

Both this declaration and the subsequent form must be signed and dated.

 

DECLARATION FORM

Declaration by Board Member/Employee:

 

NAME : ................................................................................

I acknowledge that this Declaration and the accompanying Register of Interest form detailing my divulged interests in terms of Riverside Inverclyde's Governance Framework and associated policies will be publicly available.

 

By signing below I (a) consent to the use and disclosure of such information in this way and (b) acknowledge and agree that, with regard to any information I supply before making disclosure I have obtained (and in respect of future disclosures, I will obtain) all necessary consents from those others to the use and public disclosure of their information.

 

Signed:

 

Date:

 

REGISTER OF INTERESTS

NAME

 

 

DESIGNATION

 

 

Have you read and do you understand the above declaration policy and form on disclosure of interest?

 

Please provide details of any firm or business in which you have a shareholding interest or are directly concerned in the management of the business or are a principal proprietor.

 

Please provide details of any position of public responsibility, including as an elected member on the local authority or a community council. 

 

Are you employed by an organisation that is likely to be used by Riverside Inverclyde?  Please provide details.

 

Do you carry out any voluntary or charity work for another organisation with a base in the Inverclyde area? Please provide details.

 

Do you have any other interest(s) which could impact on your membership of the Riverside Inverclyde Board? Please provide details.

 

SIGNED

 

 

DATE